Top 5 Business Tax deductions

When you are a business owner you are always looking for opportunities to save money on your taxes, for this reason this article will help you with the Top 5 Business Tax Deductions. If you are starting a business as a small business owner or if you have been in business for a long time this article is for you.

Let’s start with what are tax deductions? 

Tax deductions are business expenses that can lower the amount of tax you have to pay. There are three golden rules you need to meet to claim a deduction for work related expenses:

  1. You must have spent the money and you weren’t reimbursed.
  2. The expense must directly relate to earning your income.
  3. You must have a record to prove it, usually a receipt.

Top 5 Tax  deductions Business can claim

  1. Motor vehicle expenses: You may be able to claim a deduction for motor vehicle expenses, if you: 
  • Use your car to perform your work duties
  • Attend work- related conferences or meetings away from your normal workplace
  • Travel directly between two separate place of employment
  • Travel from your normal workplace to an alternative workplace and back to your normal workplace 
  •  Travel from your home to an alternative workplace and then to your normal workplace.

You can calculate your car expenses in two ways

2. Business travel expenses: the general rule is that you can claim deductions for expenses if you or your employee are traveling for business purposes.

Expenses you can claim include:

  • airfares
  • train, tram, bus, taxi, or ride-sourcing fares
  • car hire fees and the costs you incur (example fuel, tolls and car parking) when using a hire car for business purposes
  • accommodation
  • meals, if you are away overnight.

To claim expenses for overnight travel, you must have a permanent home elsewhere and your business must require you to stay away from home overnight. If you are entitled to goods and services tax (GST) input tax credits, you must claim your deduction in your income tax return at the GST exclusive amount

3. Repairs, maintenance and replacement expenses: 

Expenses you can claim include:

  • painting
  • conditioning gutters
  • maintaining plumbing
  • repairing electrical appliances
  • mending leaks
  • replacing broken parts of fences or broken glass in windows
  • repairing machinery.

  • 4. Operating expenses: expenses you incur in the everyday running of your business. Make sure you keep accurate and complete records of these expenses

General expenses:

  • ​​purchases of trading stock, including delivery charges
  • advertising and sponsorship
  • public relations
  • legal expenses, such as those incurred defending future earnings, borrowing money, discharging a mortgage or obtaining tax advice
  • tender costs, even if the tender is unsuccessful
  • bad debts
  • bank fees and charges
  • insurance premiums, including accident or disability, fire, burglary, professional indemnity, public risk, motor vehicle, loss of profits insurance, or workers compensation
  • internet service provider fees
  • subscription fees for off-the-shelf software
  • transport and freight
  • waste removal and recycling
  • parking fees (but not parking fines)
  • small-value items costing $100 or less

5. Tax-related operating expenses: include

  • registered tax agent and accountant fees
  • tax-related expenses, such as: having a bookkeeper prepare your business records, preparing and lodging tax returns and activity statements, objecting to or appealing against your assessment, attending an ATO audit, obtaining tax advice about your business, credit card/charge card payment fee associated with paying a business tax liability, for example, GST liability. 

Are you ready to learn more about business tax deductions in Australia? Contact us we can guide you through:  https://ysaccounting.com.au/

Tips to improve your cash flow?

To begin we can define cash flow as the movement of money in and out of a business, so when we speak that  there is a positive cash flow it  means businesses have more cash coming into the bank than they’re spending.

Why is a cash flow forecast important?
Cash flow statements show the net change in your company’s cash position from one period to the next, that’s why based on what your cash flow statements reveal, you might need to cut expenses or increase the cas

Tips to improve your cash flow

  1. Ensure you know your target market and potential customers within that market: A more focused target market results in less marketing expenditure
     It’s critical to keep your records up-to-date and monitor them regularly. Make sure all your invoices and payments are entered weekly into your financial system.
  2. Understand what problems your product or services solves for your customer
  3. Keep your marketing regular
  4. Keep a database of your customers
  5. Invoice quickly: deliver products as soon as they’re ready, and invoice when the sale is completed
  6. Request a deposit: For special or large orders
  7. Follow up outstanding payments regularly
  8. Get smart digital products to help you cash flow forecast
  9. Control spending: control costs and keep hold of your cash
  10. Monitor stock levels: track the movement of your stock and have processes in place to identify when new stock should be ordered.
  11. Reward staff behavior that improves cash flow: such as setting sales targets, reducing expenditure or paying commission on collection of payment from customer.
  12. Sell unnecessary assets: this action increases cash in the business and saves on costs, such as insurance and storage.

If you need  business advice contact us: www.ysaccounting.com.au

Four warning signs your business is in trouble:

1. Inability to pay your debts: 
Think about ways you could increase cash flow, such as: preparing weekly cash flow forecasts to understand what has to be paid, having solid procedures in place for collecting outstanding debts from customers, talking to your bank about putting a temporary loan in place

2. Poor profitability: 
Start to monitor profit, identify issues regularly and consider areas such as: gross and net margins, sales, review the productivity of your staff.

3. Inadequate financial records:
 It’s critical to keep your records up-to-date and monitor them regularly. Make sure all your invoices and payments are entered weekly into your financial system.

4. Continually replacing staff: 
Think about ways to reduce staff turnover.

Get your business back on track: finding a good bookkeeper or accountant and ask them what key financial areas should be reviewed regularly. Contact us: www.ysaccounting.com.au

What is Medicare? And when can I apply for a Medicare exemption ?

Many people are confused and do not know what medicare is and why this insurance is charged in the tax return, so we are going to explain to you what medicare is, and on what occasions you can be exempt from this payment.

Let’s begin, Medicare is Australia’s universal health insurance scheme. It guarantees all  Australians access to a wide range of health and hospital services at low or no cost. 

Medicare is partly funded by taxpayers who pay a Medicare Levy of 2.0% of their taxable income, that is why the Medicare levy is collected from Australians in the same way as income tax. The actual Medicare levy is calculated by the Australia Taxation office when people lodge their income tax return.

But, when can I apply for a Medicare levy exemption?

It is important that people know that they can apply for a Medicare levy exemption if they were in of the 3 following exemption categories at any time in the financial year:

  1. You meet certain Medicare requirements, such as:
  • You were  a blind pensioner
  • You received sickness allowance from Centrelink
  • You were entitled to full free medical treatment for all conditions under Defence Force arrangements or Veterans Affairs Repatriation Health card.
  1. You were a foreign resident for tax purposes during the full year
  1. You are not entitled to Medicare benefits.

In case that you have any dependents, you  need to consider their circumstances as well, in order to determine if you qualify for an exemption. If you qualify for a Medicare levy exemption, you can claim the exemption through your tax return. 

If you want to get your tax return done, or if you want to know if you qualify for Medicare levy exemption contact us: www.ysaccounting.com.au or info@ysaccounting.com.au we will be more than happy to help you

Starting a Business in Australia?

Starting a successful business is very rewarding. It is a process that improves many people’s lives such us business owners, family members, employees, suppliers and the community in general. Moreover, it could be a good vehicle that helps you to obtain an Australia permanent residency, if the business idea meets the Australian government requirements base on the current Australian Migration conditions.

However, in the process of starting a new business in Australia is essential to cover the follow aspects:

  1. Business Plan: A well-written business plan is an important tool because it gives entrepreneurs the ability to lay out their goals and track their progress, as their business begins to grow. Formulating a business plan should be the first step taken at the moment of starting a new business. It is also important to attract investors so; they can have a clear picture of the business they will invest in.
    Many businesses are created out of passion, and while passion can be a great motivator, it’s not enough to proof how much it worth to invest in the business. In fact, planning your steps and understanding exactly how you’re going to turn that vision into a successful business is perhaps the most important step, it is when you can tell the differences between concept and reality. Business plans can help you confirm that your great idea makes some sense in the business language.
    An additional and key element of your business plan is the Market research, that can offer a deep insight about your customers, your competitors, and your chosen industry. It will not only enlighten the entrepreneurs in their process of starting up a business, but it can also help to improve your knowledge about the existing businesses, their activities, marketing, advertising, and releasing new products or services.

2. Right Business Structure: Choosing the right structure for your business is also crucial, as it has a direct effect on aspects such as:

  • Your level of control.
  • The amount of tax you need to pay.
  • Regulatory obligations.
  • Health and safety requirements in the workplace.
  • The level of personal liability you will incur.
  • Perpetuality of your business

3. Funding: Having sufficient working capital is a key aspect to keep your business finances healthy. On the other hand, not having enough working capital will have serious implications on the company’s future. Many businesses obtain external funding in order to gain enough working capital by doing that they expect to fulfil their growth ambitions. However, getting a loan can help to cover short-term funding needs but it is just a short term solution, while giving the business enough money, it can make it grow or even if  you’re looking to expand your business to take it to the next level, you may need very well funding so you able to execute your business plans.

4. Migration Requirements: The Australian government welcomes business owner either to start a new business or to move their businesses to Australia. This pathway is for existing business owners or entrepreneur who want to settle in Australia with their family and start businesses that can fill and meet the gaps in the Australian market. It is vital to have the right legal advice regarding your business in order to meet Immigration requirements.

At YS Accounting we have join forces with ProjectRH and RC Australia to cover these important steps in any entrepreneur starting their journey, if you need any help please contact us: